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How-To: Add Admins to Your Facebook Page

What would you do if you lost access to your organization's official Facebook Fan Page? Or what if the only person with access one day becomes a disgruntled employee or volunteer? Adding multiple admins to your organization's Fan Page is very important for many reasons and there are two very simple ways to add additional admins to your Fan Page.....

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What would you do if you lost access to your organization's official Facebook Fan Page? Or what if the only person with access one day becomes a disgruntled employee or volunteer? Adding multiple admins to your organization's Fan Page is very important for many reasons.

If there is only one admin....

• and that admin loses their login information for the Fan Page it may take several attempts and several days for Facebook to reset your password.
• and that admin leaves your organization, then the access to your page is also gone.
• and that admin goes on vacation or suddenly wins the lottery or has a personal emergency that causes them to take a leave of absence from work, then access to your page is gone.
• then only one individual can add or edit information on your page.

and the list goes on!

There are two very simple ways to add additional admins to your Fan Page

	"Facebook Admin Setup" Action Steps
	Option - 1
	1- The current admin needs to login to the Fan Page
	2- Choose edit page in the top of the page or in the top right corner of the page.
	3- Select Manage Admins from the left navigation bar
	4- Simply enter the email address of the individual you would like to add. Their profile will appear
	5- Save changes
	Option - 2
	1- On the left navigation of the primary page, under your organization's profile image you will see "XX people like this." Click this link
	2- All the individuals that like your page will appear. Simply click "Make Admin" next to anyone that should have administrative rights to your Fan Page
	Follow the same process to remove an admin. Under manage admins you will see "Remove" and in your friends list you will see "Remove Admin" next to the names of all current administrators. Remember: It is best practices to have at least two administrators at all times!

 

If you are unable to create these reports or access this information easily then maybe your data is not working for you. If you would like more information on these or other Fundraising Department services please contact Non-Profit Partners by using the links below.

• Please call me so I can learn more about the Increasing Donations and Donor Awareness: Click on "Call Me Now"
• I would like a one-on-one conference: Click on this link: Setup a 1-on-1 Conference

 

Back to TopExecutive Leadership

The importance of data import and integration from different systems handling separate accounting functions

Data integration is not a luxury; it is a necessity. Most non-profits cannot afford the cost to enter data twice into separate, non-integrated systems. When considering the cost of integrating systems, the factors to consider are more expansive than most of us see.

• Accuracy- same population, same date, same amount, same description every time
• Inconsistent data handling- using different accounting codes or data entry practices depending upon the user’s skills, interpretations, and/or assumptions
• Intentional misstatement- fraud, most commonly committed by lapping and kiting
• Development and maintenance of special integration tools – if your systems are not designed for easy export and easy import then there may be special mapping tools developed to accommodate integration. Every time a change is made to either the source or target system, maintenance may be required to modify the integration tool.
• Labor costs for staff to perform data entry twice.

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How many of us can repeat the same task multiple times a day with guaranteed accuracy and consistency let alone perform this several thousand times over a month, quarter or year? No matter how accurate or careful we expect to be, even the most diligent among us will make a mistake. The verification process required to maintain the accuracy of data entry may significantly add to the cost of maintaining non-integrated systems. The other factor to consider if verification processes are not implemented is the cost of errors that would go undetected. Are they material? Do they create an environment that is lax, allowing carelessness to become a regular occurrence? While the inconsistent handling of data is not uncommon, the more users that touch the data, the more varied the results of the data managed. When users enter data they evaluate the transaction and decide the most appropriate course for entry. Do all users have the same instructions; and do all users understand the instructions? Are there confusing or inconsistent facts associated with the transaction? Are there reconciliation processes to guarantee the consistent handling of the data? What are the risks associated with inconsistent data handling? Intentional misstatement or fraud is the single largest factor that supports the argument for integrated systems. When disinterested parties complete data entry with good business practices including population and accuracy controls and when the integrated system completes the accounting for those transactions with the same business rules every time, then the opportunity for intentional misstatement is significantly reduced if not practically eliminated. When two systems exist with separate data entry, users can delay/advance timing, change transaction coding, and/or misappropriate assets. For fraud to occur two of the three factors must exist- incentive, opportunity, and rationalization. Integrated systems normally remove opportunity from the fraud equation. Most source systems today have tools for export or download to minimize the need for users to re-key data. And most target or accounting systems today have tools for import to eliminate the need to re-key transactions. Where the rub occurs is in the building of the accounting rules so that transactions from the source system pass seamlessly to the target system. If the organization designs both source and target systems with integration as a goal, then the need for a third party integration tool is minimized if not eliminated. While this scenario is ideal, coordination in setup and building both systems is required to make the systems talk. Numerous factors can account for the need for a third party integration tool including:

• source systems that lack the ability to store accounting business rules,
• source systems that limit the export functionality, users lack of knowledge on the means to integrate the products,

Regardless of the reason, some users will turn to third party integrators to resolve the need for re-key data. This proposition requires an investment up front as well as any time a change is made to either the source or target system. The last factor is usually the most obvious. Who among us has the budget to pay for duplicate staff costs? Normally data entry is given to the lowest compensated employee on the staff. So while the rate per hour to enter data may be considerably less than the initial cost of integration, the pay-back period must be calculated taking into account the costliness of errors, misclassified data, and/or intentional misstatement. So do a little research upfront when choosing source and target systems. Make sure the software has the functionality to make integration possible and make sure that the design and implementation team you choose has the experience and skills to make integrated systems as reliable and painless as possible.

Operational checklist of areas and systems for potential integration:

	Systems Check List
	Fundraising Development System: Import of all gift, pledge, and pledge payment transactions
	Customer/Client/Member Systems: Import of customer/client/member demographics Import of customer/client/member billing either raw transactions for generation of invoices or summary of billed transactions Import of customer payments as entered in billing systems
	Loan Tracking Systems: Import of loan transactions Import of payment transactions
	Electronic Expense Reporting Systems: Import of expense reports from web-based solutions for payment in Accounts Payable
	Payroll and Benefit Systems If payroll is handled outside of the accounting software then import of distributed personnel costs - payroll and related benefit expenses, payroll liabilities If time management is handled outside of the accounting software then import of hours for distribution of related personnel costs If payroll is handled within the accounting software then export of direct deposit transactions for bank upload If payroll is handled within the accounting software then export of benefits to administrators
	Banking Systems Import of cleared transactions- checks, deposits, and transfers Export of ACH/wire transactions from the accounting software for bank upload
	Budget Development Tools: Import of budgets developed with modeling tools or Excel

These are only a few items that your various audiences will specifically look for on your Web site. If you answered no to any of these questions, contact us and we can help you make your Web site work for your organization and your programs. A great Web site will increase your visibility and compliment a strong eCommunication initiative. If you would like more information on these or other Fundraising Department services please contact Non-Profit Partners by using the links below.

• Please call me so I can learn more about the Increasing Donations and Donor Awareness: Click on "Call Me Now"
• I would like a one-on-one conference: Click on this link: Setup a 1-on-1 Conference

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