AccuFund for Government is an accounting suite specifically designed for government entities including municipalities, counties and special districts. AccuFund provides the simplicity of off-the-shelf Windows products with the functionality required to effectively manage complex GASB reporting requirements.

AccuFund for Nonprofits is a fund accounting suite designed specifically for nonprofit organizations and is scalable to meet the needs of most accounting departments. AccuFund provides the simplicity of off-the-shelf Windows products with the functionality required to effectively manage the complex FASB reporting requirements. The AccuFund Accounting Suite includes a core system plus a number of modules that may be added to customize an agency's installation.

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The AccuFund Accounts Receivable with Inventory component provides an organization with extensive invoice capabilities for four types of revenue recognition.

Features and abilities include:

• Inventory-based invoices for orders shipped
• Service invoices with standard costs, such as consulting, day care or other professional services
• Third-party billing that detail clients and services provided
• Miscellaneous invoices including grants
• Customized invoice forms
• Open-item billing and cash receipts
• Links with inventory for cost of goods and inventory accounting
• Quick print function for one-off invoices

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Many commercial payroll software systems fall short when evaluated for government and nonprofit requirements. The AccuFund Payroll Software meets and exceeds these needs.

Features and abilities include:

• WYSIWYG payroll entry: The payroll staff sees the whole check and all taxes and deductions on the same screen as the time entry is being done, so there's no guessing about what will print.
• Distribute time to an unlimited number of projects, departments or cost centers
• Track employer expenses by following the labor out to the departments or projects where employees worked
• Calculate an unlimited number of accruals for sick, vacation and personal time, based on the calendar year, fiscal year or employee anniversary date and included on the check stub.
• Allow employees to enter their time and supervisors to approve it on line (with the optional Emplyee Time entry module)
• Include an unlimited number of deductions, pre- or post-tax
• Direct deposit to multiple banks and allow a remainder to be paid by check

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For many organizations the annual budget process is painful because of lack of control inherent in spreadsheets and the need to re-enter data into the financial system when the budget is complete. The Budget Development module gives the budget manager control of the process, while allowing each user to enter their own budgets. The AccuFund Budget Development module solves these problems by providing a complete solution integrated with the General Ledger for financial reporting.

Full reporting functionality is available, including exports to Excel for analysis. Once the budget is developed and approved, the budget is posted to the AccuFund General Ledger for financial reporting.

Features and abilities include:

• Unlimited number of budget cycles during the budget process.
• Budget at any organizational level
• Ability to view historical data and prior versions
• Subtotaling for account groups
• Ability to distribute budget to periods using previous history, user-defined tables or manually
• Note fields on every account for detailed explanations
• Ability to develop multiple budgets simultaneously, such as annual, grant and capital budget cycles

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Tracking grant activity is a critical task for many nonprofits and government agencies. Frequently this is accomplished through multiple spreadsheets and ad hoc databases stored on individual user's computers. This causes redundant data entry, concern for reliability and possibility of loss if not backed up routinely.

The AccuFund Grants Management component is a central database for storing all data related to grants received in the organization. AccuFund Grants Management is integrated with the General Ledger system so all financial data is current and immediately available.

AccuFund Grants Management has the following functionality available as delivered. The component is fully customizable, giving each organization the ability to define the system to meet their specific requirements.

Features and abilities include:

• Grant Status — approval status, awarding agency, begining, ending and extension dates
• Grant Budget — last revision date, amount, indirect and fringe rate and a history of all changes
• Grant Reporting — history of all submissions — required date and when actually sent, plus the ability to attach an image of the report for reference
• Grant Tasks — Define each required task, staff assigned and status
• Financial Query — Get inception-to-date financial data summarized to match the grant reporting categories with our "Quick Reports" function and export to MS Excel

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The AccuFund Fixed Assets module was developed specifically for the requirements of nonprofit and government organizations. Fixed Assets tracks both depreciable and non-depreciable assets and supports unlimted user-definable fields for unique reporting requirements.

Features and abilities include:

• Run trial depreciation schedules prior to General Ledger posting
• Each asset can have multiple components useful in government infrastructure reporting and non-profit leasehold and complex equipment tracking.
• Fixed Assets is directly linked with Accounts Payable, reducing multiple entry issues.
• As a tightly integrated module, it posts directly to the General Ledger for acquisition, depreciation and disposition entries
• Define unlimited fields for special tracking needs
• Add date-stamped and categorized notes for maintenance and other purposes.

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The AccuFund Allocations module is a robust system for allocating expenses and revenues within an organization. Allocations will distribute balances in pooled or individual accounts to other accounts based on dollar balances or other statistical information such as labor hours or occupancy. The module is frequently used in organizations that are grant-based and must account for total costs for reimbursement purposes.

Features and abilities include:

• Supports allocations based on approved rates for indirect and fringe benefits
• For endowment management purposes, a unitized basis (similar to mutual funds) may be used.
• Allocations may be designed to run multiple times during the month.
• Allocations supports both actual and budget distributions, which may be tracked in a separate journal for reporting purposes
• Average daily balance calculations are available

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The Purchasing with Inventory software module by AccuFund provides an organization control over the purchasing process to make sure products are being ordered from preferred sources and encumbrances are posted to the general ledger to track commitments.

Features and abilities include:

• Generates encumbrance entries to the General Ledger and automatic relief when expensed
• Direct link to inventory for pricing and preferred vendor look-up and account information
• Each item may be expensed to multiple accounts
• Receiving item updates inventory
• User definable purchasing forms
• Partial receipting supported

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The AccuFund Requisition Management module provides an organization with online electronic processing of requisitions from original requester through multiple approval stages to the purchasing department for ordering. Requisition Management is linked with the Purchasing and Inventory modules.

• Multiple approval levels
• Users may originate in multiple approval trees
• Approvers may have approvals in multiple trees
• On approval or decline, comments may be added to Requisition
• History maintained of all actions
• Requisitions approved at top level may automatically create purchase orders or be left in Ready to Order folder
• Multiple requisitions may be combined in Purchasing

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Custodial Checking, also known as Trustee Payee, gives an agency the ability to manage clients funds using these tasks:

• track funds received from social security and other agencies
• pay monthly bills for rent, utilities and other purposes
• provide a monthly statement of funds
• utilize a single bank checking account to hold all funds (for simplicity of reconciliation)

Besides its major custodial functions, Custodial Checking has features that will benefit the trustee by simplifying management of the funds and reducing the effort to maintain monthly activity. Recurring items such as rent can be set up and posted into accounts payable for payment.

Full financial reporting is provided, including both individual client and consolidating financial position and financial activity reports.

If interest or fees are applied to balances, the AccuFund Allocations module can be utilized to calculate the expenses and income.

For more information, including screen shoots and report examples, view data sheet

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The Loan Tracking software module by AccuFund is a complete loan servicing system for organizations managing revolving loan funds. The software is highly configurable to match each organization's specific loan programs.

Features and abilities Include:

• User-definable loan types
• 360-day vs. 365-day interest
• Fixed payment and fixed principal loans
• Additional disbursements after loan start
• Automatically calculates last payment balloons
• Allows loan and interest holidays
• Unlimited user-definable additional fees for guarantees, late fees, escrow, tenant fees and more.
• Prints coupon books, monthly invoices and statements
• Tracks multiple loans per customer

AccuFund utilizes the Adaptive Server Anywhere (ASA) database from Anywhere, Inc. a Sybase company for the AccuFund Accounting Suite. The system uses a client/server technology with the data being provided from the server; most computation activity takes place on the client workstation.

The database provides multi-user control at the record level, transaction framing with rollback to protect the data in case of a network or hardwarwe failure and "check-point" backups to insure that all records are written to the databse before backups.

Sybase ASA is a "small footprint" application requiring reasonable technology resources that help AccuFund maintain a lower Total Cost of Ownership (TCO) for its customers.

There is no requirement to purchase separate database software with AccuFund, unlike with other, more expensive, systems. All required database software is included with the purchase of the AccuFund Accounting Suite.

System requirements defined below are categorized as minimum and preferred system requirements. Adding additional hardware will usually improve system performance and user satisfaction.

These requirements are estimates and will vary depending on size of organization and other applications residing on the server and workstations.

Client Workstation:

• Operating System
  Minimum: Windows 98
  Preferred: Windows 2000 or Windows XP
• CPU
  Minimum: Celeron 500Mhz or Pentium III 800Mhz
  Preferred: Pentium IV 2.8Ghz
• Memory
  Minimum: 256MB
  Preferred: 512MB
• Local Disc Space
  Minimum: 150MB
  Preferred: 150MB

Server Requirements

• Operating System
  Larger Systems: Win 2000, Win Server 2003, Novell 6.3 and above, Linux Red Hat and others
  2-3 user systems: Win 98, Win 2000, WinXP, Win 2003 Server
• Memory
  (defined for Windows servers, other operating systems have comparable requirements)
  Minimum: 512MB
  Preferred 1,024MB (in larger environment, 20 users and above, database will be set to reserve 512MB exclusively for the DB on the server for improved performance)
• Disk Space
  Disk usage on the server will depend on size of the organization which modules are utilized and back up location. An organization with $10 million in revenue utilizing most of the modules should plan on 100 MB the first year and 65 - 75 MB each additional year. For a $20 million organization the disk space requirements would double.